Prime Time International
   

Job Info
  1. Job Title: Human Resources Assistant Manager
  2. Location: Coachella, CA
  3. Number: 10080
  4. Post Date: 1/29/2018
Job description

JOB TITLE: Human Resources Assistant Manager

DEPARTMENT: Human Resources

LOCATION: Coachella, Ca.

REPORTS TO: Sr. Human Resources Manager

TRAVEL: Yes (Somis, Ca.)

FLSA: Exempt

WORK SCHEDULE: Must work a minimum of 40 hours per week; schedule will be determined by the Sr. Human resources Manager.

GENERAL DESCRIPTION:

Under limited supervision, reporting to the Sr. HR Manager, this position is responsible for performing HR-related duties on a professional level and works closely with management in supporting designated geographic regions. The key functions of this role will be to carry out responsibilities in the following areas: payroll, benefits administration, employee relations, employment law compliance, training, performance management, policy implementation, recruitment/employment, and onboarding.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Payroll and Benefits:

  • Review the bi-weekly payroll process

  • Review time sheets and reconcile payroll discrepancies

  • Verify attendance and hours worked through accurate posting of detailed information

  • Assists with payroll provider and recommends improvements/automation

  • Prepare and provide reports to accounting and finance department as required (5500 reporting, worker comp auditing, Setup deductions/earning codes in Paychex etc...)

  • Maintains human resource information system records and compiles reports from the database

  • Supports benefits administration (401K, FSA, etc.)

  • Assists in benefits administration, including claims resolution, change reporting, approving invoices for payment and communicating benefits information to employees.

  • Supervise data entry into HRIS/Payroll system

 

Human Resources:

  • Manage Leave of Absence and other attendance protocols

  • Develops and maintains affirmative action program; files EEO-1 report annually; and maintains other records, reports and logs to conform to EEO regulations

  • Administers various human resource plans and procedures for all organization personnel; assists in the development and implementation of personnel policies and procedures; prepares and maintains the employment policies and procedures manual

  • Participates in developing department goals, objectives and systems

  • Administer annual performance appraisal process to include appropriate merit increase implementation

  • Handles employee relations counseling, outplacement counseling and exit interviewing

  • Administers the compensation program; monitors the performance evaluation program and revises as necessary

  • May conduct recruitment, new-employee orientations (onboarding)

  • Participates in business and departmental meetings as needed

  • Maintains company organization charts.

  • Assists in evaluation of reports, decisions and results of department in relation to established goals. Recommends new approaches, policies and procedures to continually improve efficiency of the department and services performed

  • Maintains compliance with federal, state and local employment and benefits    laws and regulations

  • Ensure compliance with company policy, rules and procedures

  • Assist with employee training and development

EDUCATION AND TRAINING:

A bachelor's degree and three years HR experience, or seven plus years of experience in the HR field, or any similar combination of education and HR related experience. The ideal candidate will have a minimum of three years’ experience in Payroll and Benefits Administration.

 

RELATED COMPETENCIES:

Be thorough and accurate. You will be tasked with ensuring data integrity, identifying and addressing process improvements in our HR/payroll operations and developing solutions. You must have strong organizational skills allowing you to manage multiple priorities while maintaining exceptional attention to detail.

  • Be proactive. You are eager to contribute and learn, ask lots of questions, and provide solutions before we even know there are issues. You are dedicated about making ongoing process improvements.

  • Be a natural problem-solver. You identify challenges, analyze the root causes, seek to understand rationale behind current processes and provide solutions.

  • Work independently and follow tasks through to completion and meet commitments, proactively seeking guidance as necessary.

  • Have a positive attitude and the desire to provide impeccable support to senior management team.

WORK ENVIRONMENT:

The employee is regularly required to stand, walk, and use hands to handle or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee must regularly lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Specific vision abilities required by the job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

The noise level and working conditions are similar to those for an administrative office. The employee is occasionally exposed to hot, cold, wet and/or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; extreme cold or heat.


Equal Employment Opportunity Employer. M/F/D/V.



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