Ocean Mist Farms
   

Job Info
  1. Job Title: Accounting Administrative Assistant
  2. Location: Castroville, California
  3. Number: 10090
  4. Post Date: 2/2/2018
Job description

The Accounting Administrative Assistant reports to the Accounting Manager, assisting and working under the direction of the Accounts Payable Specialist. This position has two primary responsibilities: accounts payable duties and filing. In addition, there are various tasks preformed from time to time.

SCOPE OF ROLE

Accounts Payable duties:

  • Data input of Vendor invoices for OMF and OMO
  • Vendor statement reconciliation
  • Printing of checks for OMF, OMO, and Misty
  • Assist with intercompany expense reimbursement invoicing.

 

Filing:

  • Accounts Payable filing
    • File all Paid invoices for OMF, OMO, & Misty
    • Manage the movement, boxing, & retention of the prior year AP files, as well as creation of files for new year.
  • Sales Adjustment filing
    • Scan Adjustments and place in Famous Sales jacket electronic folders
    • Distribute paper copies to Kim, Grower Accounting & Brigitte
    • Manage the filing & retention of the paper copies
  • Accounts Receivable, and other filing as needed
    • Assist the AR Clerk with filing misc. invoicing
    • When needed, assist Grower Accounting with filing

Other Duties:

  • Order office supplies
  • Stock supply room
  • Fed Ex; track packages & code invoices
  • Assisting Senior Management with copying & preparation of documents for meetings, etc.
  • Prepare deposits every Tuesday and Friday, or as needed
  • Take deposits to bank, as needed
  • Errands in Salinas; AON, PG&E, American AG, other - as needed

SUBMIT YOUR RESUME:


Equal Employment Opportunity Employer. M/F/D/V.



Online Form

Upload Cover/Resume